PgMP Practice Questions #5
Your program is in the delivery phase, and one of the components has completed its objectives one month ahead of schedule, with benefits already delivered to the operational team. The program support team will continue some sustainment activities. In order to close the component, what should be your approach?
A. Complete component closure readiness activities and seek approval from the Steering Committee
B. Initiate a change request to close the program component early
C. Wait for another month to ensure the project team can support benefit sustainment
D. Allocate other component work to the project team for the remaining duration of the project
Analysis
In this scenario, your program is in the delivery phase, and one of its components has completed its objectives a month ahead of schedule, with benefits already delivered to the operational team. The program support team will continue some sustainment activities, and you need to determine the appropriate approach to close the component early. The focus here is on whether an early closure requires additional authorization through a change request or if the component can proceed to closure based on its readiness, as it has already met its objectives.
Analysis of Options
Option A: Complete component closure readiness activities and seek approval from the Steering Committee. By completing closure readiness activities and seeking approval from the Steering Committee, the program manager ensures that the closure is conducted in a structured manner with proper oversight. Since the component has met its objectives as planned, a formal change request may not be necessary, as the Steering Committee’s approval will validate the closure. This option provides a clear, systematic approach to component closure without adding unnecessary steps.
Option B: Initiate a change request to close the program component early. In this case, the component has completed its objectives and delivered benefits, so it is technically ready for closure. Since the closure is based on successful completion rather than a deviation, a change request may not be required. The Steering However, if there were unanticipated impacts or incomplete work, a change request might be more appropriate, which is not the case here.
Option C: Wait for another month to ensure the project team can support benefit sustainment. Once objectives are met, prolonging closure without a clear need can lead to resource inefficiencies and potentially misaligns with program governance.
Option D: Allocate other component work to the project team for the remaining duration of the project. Assigning other work to the project team assumes that the component should remain open purely to utilize resources, which is not a valid reason for keeping a component active. Efficient program management requires closing components when their objectives are achieved to avoid scope creep or misallocation of resources. This option would lead to a deviation from standard closure procedures and may result in misalignment with the program’s strategic objectives.
Conclusion
The most appropriate answer is Option A: Complete component closure readiness activities and seek approval from the Steering Committee. Given that the component has successfully completed its objectives and delivered benefits, it is ready for closure without the need for a change request. Seeking the Steering Committee’s approval ensures that the closure process is aligned with program governance, providing the necessary oversight for an orderly and authorized component closure.
PgMP Certification Exam Content Outline Mapping
| Domain | Task |
|---|---|
| Governance | Task 3: Obtain authorization(s) and approval(s) through stage gate reviews by presenting the program status to governance authorities to proceed to the next phase of the program |
Topics Covered
- Component Closure in Program Delivery
- Governance in Program Management
- Stage Gate Reviews
- Seeking Authorization and Approvals
- Program and Component Sustainment Activities
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