PMI-ACP Practice Questions #17
During a sprint review, a key stakeholder expresses concern about the lack of clear and accessible updates on the project’s progress and alignment with goals during the sprint. What should you do as an Agile Practitioner to address this concern?
A. Schedule additional status update meetings during the sprint to provide the stakeholders with regular updates on progress and alignment with goals.
B. Create and maintain an information radiator or similar visual tool to share real-time progress, impediments, and alignment with sprint goals with all stakeholders.
C. Suggest the stakeholders attend daily stand-up meetings to stay informed about the team’s progress and issues throughout the sprint.
D. Encourage the stakeholders to wait until the next sprint review for a consolidated update and provide a summary of progress at that time.
Analysis
The scenario describes a key stakeholder expressing concern during the Sprint Review about the lack of clear and accessible updates on the project’s progress during the sprint.
As an Agile practitioner, the goal is to ensure transparency and continuous visibility without adding unnecessary overhead or disrupting the team’s workflow. Agile emphasizes “pull” communication, meaning stakeholders should be able to access progress updates on-demand rather than relying on additional status meetings.
The best approach is to use an information radiator or a visual tool that provides real-time updates on progress, impediments, and alignment with sprint goals, ensuring stakeholders stay informed without interrupting the team’s focus.
Analysis of Options
A: Schedule additional status update meetings during the sprint to provide the stakeholders with regular updates on progress and alignment with goals.
While regular communication is important, introducing additional meetings is not an Agile approach. Agile discourages unnecessary meetings, as they create overhead and disrupt team focus. Instead, stakeholders should be provided with self-service access to project updates. This is not the best choice.
B: Create and maintain an information radiator or similar visual tool to share real-time progress, impediments, and alignment with sprint goals with all stakeholders.
This is the best option because it aligns with Agile principles of transparency, visibility, and self-service access to information.
- Information radiators (such as Kanban boards, burndown charts, dashboards, or sprint tracking tools) allow stakeholders to pull updates whenever needed.
- It reduces the need for additional meetings and enables the team to stay focused on delivering value.
- It proactively addresses stakeholder concerns while ensuring minimal disruption to sprint execution.
C: Suggest the stakeholders attend daily stand-up meetings to stay informed about the team’s progress and issues throughout the sprint.
This option goes against the purpose of the Daily Stand-up (Scrum Daily), which is meant for the development team’s internal coordination, not for providing updates to stakeholders.
- Including stakeholders in daily stand-ups can lead to unproductive discussions that may not be relevant to them.
- The focus of stand-ups is on tactical progress for the team, not high-level project tracking for stakeholders.
- Instead, stakeholders should rely on information radiators or periodic product backlog refinement discussions with the Product Owner.
- This is not the right approach.
D: Encourage the stakeholders to wait until the next sprint review for a consolidated update and provide a summary of progress at that time.
This delays transparency and does not address the stakeholders’ concerns.
- Stakeholders should have continuous visibility into the sprint’s progress, not just updates at sprint reviews.
- Waiting until the end of the sprint increases uncertainty and reduces engagement.
- Transparency should be continuous, not limited to sprint reviews.
Conclusion
The correct answer is Option B: Create and maintain an information radiator or similar visual tool to share real-time progress, impediments, and alignment with sprint goals with all stakeholders.
This option aligns with Agile principles of transparency, visibility, and self-service access to information. It allows stakeholders to stay informed without disrupting the team, ensuring that project progress is readily available in real-time.
PMI – ACP Exam Content Outline Mapping
| Domain | Task |
| Mindset | Build Transparency |
| Product | Visualize work |
Topics Covered:
- Make status, progress, risks, and impediments accessible using visual tools (e.g., information radiators).
- Establish a feedback loop to improve communication with stakeholders.
- Define clear communication strategies for co-located and distributed teams.
- Educate stakeholders on work visualization techniques.
- Establish a process for updating and maintaining progress-tracking data.
- Ensure continuous information sharing to maintain alignment with stakeholders.
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