PMI-ACP Practice Questions #75
Your team is initiating the development of a cutting-edge analytics platform for a retail company, aimed at providing real-time sales insights to enhance decision-making. The platform’s success relies on input from multiple stakeholders, including marketing, sales, IT, and compliance teams, each pursuing different goals. While a kickoff meeting has been scheduled to align everyone with the product vision, some stakeholders cannot attend due to scheduling conflicts. Furthermore, there is concern that their absence might lead to misalignment, risking delays or competing priorities. How can you effectively communicate the product vision to all stakeholders?
A. Send a comprehensive email summarizing the product vision to all stakeholders.
B. Conduct the kickoff meeting with available stakeholders and follow up with creative communication methods, such as visual aids or a short video, to effectively convey the vision to those who couldn’t attend.
C. Reschedule the meeting to ensure all stakeholders can attend and receive the information firsthand.
D. Proceed with the scheduled kickoff meeting and request that stakeholders who cannot attend send a representative in their place.
Analysis
The challenge in this scenario is ensuring that all stakeholders understand the product vision despite some being unable to attend the kickoff meeting. Effective communication is crucial to prevent misalignment, delays, or competing priorities. The best approach should prioritize interactive communication while minimizing delays and ensuring all stakeholders receive the necessary information in a meaningful way.
Analysis of Options:
A: Send a comprehensive email summarizing the product vision to all stakeholders.
This option relies solely on push communication, which is not an effective way to create a shared understanding. Emails can be overlooked or misunderstood, especially for complex topics like product vision. Stakeholders may not engage with the content, leading to misalignment. Since Agile favors interactive communication, this is not a suitable option.
B: Conduct the kickoff meeting with available stakeholders and follow up with creative communication methods, such as visual aids or a short video, to effectively convey the vision to those who couldn’t attend.
This is the best option because it balances efficiency with inclusivity. It ensures that the meeting proceeds without unnecessary delays while also making an effort to communicate with absent stakeholders through engaging and rich media. Using visual aids or short videos provides a more interactive way to convey information, making it easier for stakeholders to understand and align with the product vision.
C: Reschedule the meeting to ensure all stakeholders can attend and receive the information firsthand.
While it might seem ideal to have all stakeholders present, rescheduling could introduce unnecessary delays. There is no guarantee that a new date will work for everyone, and postponing the meeting might slow down the project’s progress. Agile encourages teams to work with available information and iterate rather than waiting for perfect conditions, making this a less favorable option.
D: Proceed with the scheduled kickoff meeting and request that stakeholders who cannot attend send a representative in their place.
While this option ensures that the meeting happens on time, it places full responsibility on the stakeholders to stay informed. Representatives might not fully capture or relay the product vision accurately, leading to potential misalignment. Additionally, this approach lacks a proactive effort from the Product Owner to ensure all stakeholders are engaged.
Conclusion
The best approach is Option B (Conduct the kickoff meeting and follow up with creative communication methods) because it ensures progress while also engaging absent stakeholders in an effective way. This approach promotes a shared vision without unnecessary delays or reliance on passive communication.
PMI – ACP Exam Content Outline Mapping
| Domain | Task |
| Leadership | Promote Agile Mindset Principles and Practices |
Topics Covered:
- Ensure the product vision is effectively communicated to all stakeholders, even if they cannot attend the kickoff meeting.
- Utilize engaging communication methods such as visual aids, short videos, or interactive summaries to reinforce the vision.
- Maintain project momentum by proceeding with scheduled discussions while ensuring absent stakeholders stay informed.
- Avoid relying solely on passive communication like emails, which may not fully convey the product vision.
- Balance inclusivity with efficiency by proactively engaging stakeholders without causing unnecessary delays.
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